Process for Conducting a SAFE Work Certified Audit

Process for Conducting a SAFE Work Certified Audit

​The following is the process for SAFE Work Certified auditors to conduct a SAFE Work Certified audit:

Prepare for the audit

  • Receive an Audit Requisition, along with the Audit Application, from the CP confirming the scope of the audit.
  • Arrange the SAFE Work Certified audit with the employer within one business day of receiving the Audit Requisition and Audit Application.
  • Send an Audit Confirmation Letter to the employer within two business days of arranging the audit.
  • Facilitate a pre-audit meeting with the employer to discuss the audit scope, audit processes, required resources, roles, responsibilities, privacy considerations, and the Auditor Code of Ethics and Standards of Conduct (refer to the applicable Auditor Handbook for more information). A representative of the employer and the workplace safety and health committee worker co-chair or worker representative (or designate) must be involved in the pre-audit meeting.
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Conduct the audit

  • Conduct the audit using the SAFE Work Manitoba-approved audit tool provided by the CP.
  • Prepare a draft audit report upon completion of the audit. The report must include an executive summary describing the audit scope, the audit process, and program strengths, weaknesses and opportunities for improvement. The body of the audit report must include a detailed description of findings, recommendations, scoring, and a commentary on the organization's safety culture.
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Communicate with the CP

  • Email the preliminary audit file to the CP within five business day of completing the audit.
  • Receive recommendations and/or approval from the CP after they complete their quality assurance review on the audit.
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Arrange and conduct the close-out meeting

  • Arrange the close-out meeting with the employer once approval is received from the CP (refer to the applicable Auditor Handbook for more information).
  • Conduct the close-out meeting with the employer and review the executive summary report. A representative of the employer and the workplace safety and health committee worker co-chair or worker representative (or designate) must be involved in the close-out meeting.
  • Explain the need for the electronic signature of the workplace safety and health committee worker co-chair or worker representative (or designate) on the bottom portion of the executive summary tab of the audit tool. Providing an electronic signature does not imply agreement with the content of the report, but instead is a verification that the content has been reviewed, and that the audit scope and the audit processes were followed during the conduct of the audit.
  • Ensure the employer knows how to complete the executive summary report acknowledgment, and advise the employer that they are required to email it to swc@safeworkmanitoba.ca and the CP.
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