Pass a SAFE Work Certified Audit

Pass a SAFE Work Certified Audit

The SAFE Work Certified audit process has a number of steps that need to be followed to ensure there is a clear audit trail of required forms and activities. These steps are outlined below.

Click here for more information about the roles of certifying partners (CPs) and SAFE Work Certified auditors (auditors).

The SAFE Work Certified audit requires a performance-based approach, which differs from most traditional and compliance-based auditing practices. The purpose is to conduct an independent and objective review of the organization's safety and health management system to promote improvements. Performance-based auditing involves measuring an organization's performance against defined criteria and objectives.

Evaluate your safety and health management system

  • Contact your CP to discuss evaluating your safety and health management system in preparation for your SAFE Work Certified audit.
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Apply for your SAFE Work Certified audit

  • Complete an Audit Application to request a SAFE Work Certified audit for your organization and email the completed form in Excel format to your CP.
  • Co-ordinate audit activities when contacted by your auditor.
  • Review the Audit Confirmation Letter that will be sent to you by the auditor once your Audit Application has been received by your CP. This letter will confirm the details of conducting the audit, schedule and audit activities. 

Participate in a pre-audit meeting

  • Attend a pre-audit meeting with the auditor. Attendees at this meeting would include an employer representative for your organization (e.g., senior leader), as well as the workplace safety and health committee worker co-chair or worker representative (or designate).
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Participate in your SAFE Work Certified audit

  • Communicate the logistical audit activities to your workers to ensure a well-organized, efficient audit when the SAFE Work Certified auditor arrives.
  • Co-ordinate with all work sites if there are multiple sites involved in your audit.
  • Support the auditor when on site, as required.

Complete auditor evaluation

  • Complete an evaluation for your auditor through Survey Monkey once you receive the link from your CP. This link will be sent to you once the auditor completes your audit, and must be completed within five business days of receiving in order to receive your final audit report and score. 
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Participate in a close-out meeting

  • Attend an audit close-out meeting that will be scheduled by the auditor to review the SAFE Work Certified audit results and to provide you with an opportunity to ask any questions that you may have about your score or the process.
  • Involve the same personnel who attended the pre-audit meeting in the close-out meeting. This should include an employer representative of your organization and workplace safety and health committee worker co-chair or worker representative (or designate).
  • Confirm that the audit has been reviewed by the workplace safety and health committee worker co-chair or worker representative (or designate) and that he or she has completed the bottom portion of the Executive Summary Report, including: 
    • name of worker representative
    • date
    • clicked the checkbox*, indicating the report has been read. Selecting this box indicates that he or she has been informed of the audit process and outcomes, and has had the opportunity to ask questions. 
  • Email the electronically-signed Executive Summary Report in Excel format to:  
    • your CP and to: swc@safeworkmanitoba.ca
    • subject line: Audit File <Employer Operating Name> (this will be the same name you included in the Operating Name field on the original SAFE Work Certified Application form).​

Receive your SAFE Work Certified certification

  • Receive your SAFE Work Certified certification date and SAFE Work Certified certificate from your CP. 
  • Record your certification anniversary date. This date will be used for your annual maintenance audits to maintain certification and to be eligible for the prevention rebate.
    NOTE: if you did not obtain SAFE Work Certified for your organization, contact your CP to determine next steps.
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Complete and submit your action plan

  • Work with your CP to develop your action plan based on the areas identified for improvement during your SAFE Work Certified audit.
  • Consult with the workplace safety and health committee worker co-chair or worker representative (or designate) when developing the action plan, and include the names of both the employer and workplace safety and health committee worker co-chair or worker representative (or designate) who were involved.
  • Submit your action plan to your CP within 90 days of receiving the Action Plan Template.
  • The action plan must be developed in consultation with a worker representative and must include both the employer and worker representative's names.
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*selecting the checkbox indicating the Executive Summary Report has been read does not mean the audit report or score has been agreed to. If there are concerns about the audit report or score, an employer can initiate an appeal.

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